🛒 Purchase Cancel Reason

📖 Overview

Purchase Cancel Reason improves the standard Odoo Purchase workflow by requiring users to provide a cancellation reason whenever a Request for Quotation (RFQ) or Purchase Order is cancelled.

Instead of cancelling purchase documents without any explanation, users must select a predefined reason before the cancellation is completed. This helps organizations improve accountability, maintain a complete audit trail, and better understand why purchases are being cancelled.

The module integrates seamlessly into the existing Purchase application without changing the standard workflow.

---# 🚀 Key Features

📝 Configurable Cancellation Reasons

Create and maintain a centralized list of cancellation reasons.

📍 Menu Navigation

Purchase → Configuration → Purchase Order Cancel Reasons

Features

• Create unlimited cancellation reasons
• Edit or remove existing reasons
• Standardize cancellation across departments
• Centralized reason management

🚫 Mandatory Cancellation Wizard

Whenever a user clicks Cancel, a popup wizard requires a cancellation reason before the document can be cancelled.

Features

• Mandatory reason selection
• Prevent accidental cancellations
• Simple popup interface
• Integrated with RFQs and Purchase Orders

📊 Purchase Order Tracking

The selected cancellation reason is stored directly on the Purchase Order.

Features

• Complete cancellation history
• Better audit compliance
• Easy management review
• Improved reporting

✅ Smart Validation

The module validates Purchase Orders before allowing cancellation.

Features

• Prevent cancellation of completed Purchase Orders
• Avoid duplicate cancellations
• Validate document status automatically
• Maintain business rule consistency

👤 Access Control

Secure cancellation reason configuration.

Features

• Purchase Manager access only
• Secure configuration management

📦 Ready-to-use Data

The module includes predefined cancellation reasons immediately after installation.

⚙️ Installation

1. Copy the purchase_cancel_reason module into your Odoo addons directory.
2. Update the Apps List.

📍 Menu Navigation

Apps → Update Apps List

1. Search for Purchase Cancel Reason.
2. Click Install.

📖 Usage

🛠️ Configure Cancellation Reasons

📍 Menu Navigation

Purchase → Configuration → Purchase Order Cancel Reasons

Steps

1. Click Create.
2. Enter a cancellation reason.
3. Save the record.
4. Repeat for additional reasons if required.

❌ Cancel a Purchase Order

📍 Menu Navigation

Purchase → Orders → Purchase Orders

Steps

1. Open a Purchase Order.
2. Click Cancel.
3. The Purchase Cancel Reason Wizard opens.
4. Select the cancellation reason.
5. Click Confirm.
6. The Purchase Order will be cancelled successfully.

📄 Cancel a Request for Quotation (RFQ)

📍 Menu Navigation

Purchase → Orders → Requests for Quotation

Steps

1. Open an RFQ.
2. Click Cancel.
3. Select the cancellation reason.
4. Click Confirm.
5. The RFQ will be cancelled.

👀 View Cancellation Reason

📍 Menu Navigation

Purchase → Orders → Purchase Orders

Steps

1. Open a cancelled Purchase Order.
2. Locate the Cancellation Reason field.
3. Review the stored cancellation reason.

🏗️ Architecture

purchase.cancel.reason
│
├── Purchase Cancel Reason Configuration
├── Purchase Cancel Wizard
├── Purchase Order Extension
└── Purchase Configuration

📌 Changelog

19.0.1.0.0 — Initial Release

• ✅ Configurable Purchase cancellation reasons
• ✅ Mandatory cancellation reason wizard
• ✅ Purchase Order cancellation tracking
• ✅ Smart Purchase Order validation
• ✅ Purchase Manager configuration access
• ✅ Predefined default cancellation reasons
• ✅ Fully compatible with Odoo 19

💬 Support

For questions, feature requests, or technical support, please visit:

🌐 https://www.erp-addons.com